MULF Cares About Your Privacy

Privacy Policy & Legal Information

Overview

Miami University Luxembourg Foundation (“MULF,” “we,” “us,” or “our”) is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or make a donation. We comply with the General Data Protection Regulation (GDPR) and Luxembourg data protection laws.

Information We Collect

We collect information that you provide directly to us, including:

The Collection of Personal Data

Personal data may be collected for example, when the Concerned Persons first contact us, when they fill out any forms or by communicating for instance via phone or email with us and otherwise in the context of their contractual relationship with the MULF.

Furthermore, personal data will also be collected whenever the Concerned Persons or are passing an area where surveillance cameras have been installed. These cameras have as purpose to guarantee the safety of any visitor circulating within our premises, as well as to control the safety of the material located within our premises (protection against theft, destruction etc.). These purposes constitute at the same time the legitimate interests justifying the video surveillance.  

The MULF guarantees that the security camera footage is kept secure by using appropriate technical and/or organizational measures. 

In addition, personal data may also be provided by the Miami University, located at 501 E. High St., Oxford, OHIO 45056. 

The Transfer of Personal Data

The MULF collects personal data to complete its pursued purposes, as described above. 

Consequently, the MULF will store personal data, inter alia in electronic form and solely for professional use. Personal data may be stored, respectively transferred to any other place of work of the MULF, to a processor or other co-contractor of the MULF, as well as to any public administration or authority when legal obligations etc. applying to the MULF require such a transfer, respectively when the transfer is in line with the purpose of the processing for which the data were delivered to / collected by the MULF.

In the event of the transfer of personal data to another country, in particular a country outside the European Economic Area, the MULF will ensure that the transfer is carried out in compliance with the legal provisions in force in terms of data protection, including the GDPR, inter alia by putting in place appropriate safeguards.

In accordance with article 45 of the GDPR, the MULF ensures that, in case of transfer to the US, the transfer of personal data takes place in compliance with the commission implementing decision of 10 July 2023 pursuant to Regulation (EU) 2016/679 of the European Parliament and of the Council on the adequate level of protection of personal data under the EU-US Data Privacy Framework. The EU-US Data Privacy Framework may be consulted via the following link :  https://commission.europa.eu/document/fa09cbad-dd7d-4684-ae60-be03fcb0fddf_en

The Retention of Personal Data

Personal data is kept no longer than necessary and in compliance with the purpose for which it has been collected and processed, without prejudice to the right of the MULF to retain certain data for a longer period due to legal / regulatory obligations applying to the MULF, respectively because of exceptional situations that would justify a longer storage (judicial procedure etc.). 

The MULF may also collect the personal data of candidates interested in a vacancy with the MULF. If the interested candidate is subsequently hired, the personal data will be retained for at least the duration of the employment relationship and without prejudice to the paragraph above. In the event of refusal, the personal data of interested candidates will be deleted without delay, unless the interested candidate indicates otherwise.

As for the footage collected via the surveillance cameras, the data will automatically be deleted after a period of 8 days.

User Rights

Concerned Persons may assert the following rights:

  • the right to be duly informed about the use and processing of the personal data in accordance with the GDPR ;
  • the right to access the personal data in accordance with the GDPR;
  • the right to rectify the personal data and the right to request erasure of the personal data, provided that constraints and legal obligations applicable to the MULF do not conflict with such a request;
  • the right to object to the processing of personal data, provided that no legitimate grounds for the processing exist which override the interest, rights and freedoms of the Concerned Persons or unless the personal data is necessary for the legal defence of the MULF’s interests. 
  • the right to obtain in particular situations specified in the GDPR, the restriction of processing so that the personal data may only be processed with the consent of the Concerned Persons (without prejudice to our right to store the data in accordance with the applicable legal provisions). The execution of this right does not impact and previous processing’s ;
  • the right of the Concerned Person to receive in particular situations specified in the GDPR, all personal data relating to him/her and provided by him/her to the MULF and to transfer such data to another controller (right to data portability). The MULF reserves the right to charge a fee for such transfer, especially in case of frequent requests and / or in the event of a request deemed excessive in terms of volume of data to be transferred. The Concerned Person has to inform the MULF in writing in due course before the end of the contract if he/she intend to make use of this right. Otherwise, the MULF can not be held responsible for the erasure of the personal data;
  • the right without prejudice to any other administrative or legal remedy to lodge a complaint with the national supervisory authority (Commission Nationale pour la Protection des Données – CNPD) if the Concerned Person considers himself/herself being the victim of a breach in the processing of his/her personal data; and
  • with respect to video surveillance, the right to access the security camera footage on which the Concerned Person appears.

Website

The MULF is responsible for the processing of personal data collected through its website miamiluxfoundation.lu.
For the navigation on the Site, the visitor does not need to disclose personal data concerning him/her.

During each visit to the Site, certain technical data (the “Technical Data”) is automatically saved in a specific file on the Site’s server. Technical Data may include, but is not limited to, the IP address, the internet service provider, operating system and browser type used by the visitor, date and time of access to the Site, the page (s) visited, the amount of data transferred. The MULF analyzes the Technical Data for statistical purposes as well as for the management and improvement of the Site. The Technical Data collected will in no way be used by the MULF to profile the visitors to the Site, so that the anonymity of each visitor is guaranteed. Technical Data will not be passed on to third parties.

For the rest, the MULF ‘s Cookie Policy, as published on the Site, applies to the processing of personal data collected via cookies.

Amendment of this Declaration

The MULF reserves the right to modify this declaration at any time and for any reason whatsoever. In case of amendment of the privacy notice, the MULF will inform the Concerned Persons on time by appropriate means. In addition, the reviewed statement may be consulted on the website of the MULF: miamiluxfoundation.lu.